Collected is not the same as current

Engrama watches every record your partners sent you and moves it from current to expiring to expired on its own.

What runs out first, at the top, with the days left on it.

Where everything stands, the moment you look

What is missing, what is expiring and what is waiting on your review are counted every day, whether or not anyone logs in.

“how do you all manage your suppliers’ regulatory docs?” ... reviewing “each vendor folder and look for exp dates” (with Google Calendar reminders as the backstop)
kconf, IFSQN Principal, 2024. source

The re-request goes out before you would have remembered

Ahead of the expiry date the next request goes out on its own, carrying the same checks, marked scheduled by expiry.

Know who still owes you something

You read who has not answered off the screen instead of rebuilding it from email.

A record on exception has its own review date

It carries that state wherever it appears and is never counted as current or missing.

One record, and you both point at it

The record stays your partner’s rather than becoming your copy, and if they end your reference, your timeline and your review record stay with you.

Point it at your renewals

Bring one record that expires this quarter, and we will set the next request running on the call.

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