Have a new starter’s documents before day one

Today it is chased over email by whoever is free, and the gap surfaces on the first morning, when the person is already sitting there.

In Engrama it is one list per starter, with what each document has to contain written into the request, sent the day the offer is accepted.

Day one is a date that does not move, which is what makes this a job with a deadline rather than a standing register.

The order runs from offer to first day, and only one of the steps has any slack in it.

The list goes out on acceptance

Not in the first week. The day the offer is accepted, which is the only part of this timeline you control.

The starter answers from a link

No account, no HR portal to learn on their first day. They upload against the list from wherever they are.

What is missing is named, early

A certification that expires before their start date is refused at upload, while there is still time to fix it.

The file is complete before day one

Complete is a state on the list, so the first morning is an introduction rather than a document hunt.

You write the checks into the list when you build it. Engrama runs them on what the starter uploads, before it reaches you.

Some of them are a detail a machine can read: an expiry date, a registration number, whether the document is signed. Some of them are not. Whether a qualification is the one the role actually requires is a judgment.

You decide whether what arrived is what you needed.

Today, complete is discovered on the first morning, which is the worst possible time to discover it.

With Engrama, complete is a state before the start date: everything asked for is in, checked, and filed against the person it belongs to.

An auditor, a customer, a regulator, an insurer, the person you answer to: whoever asks, you open the record instead of building the answer.