Onboard a new supplier before the first order

Today it is assembled by memory. Somebody remembers the insurance certificate, somebody else remembers the tax form, and the one nobody remembered surfaces the week the first order should have shipped.

In Engrama the packet is a list you define once and reuse for every supplier after this one, with what each document has to contain written into the request.

A packet can be finished, which is what makes this different from the register a compliance lead keeps. Onboarding ends. The list either has everything or names what it is waiting for.

A job has an order, and the order is the argument. These four run once per supplier, and each one waits on the one before it.

You name the packet

Once, not per supplier. What each document has to contain is written into the request the first time and carried to every supplier after.

The supplier answers from a link

No account, no portal, no profile to maintain. They upload against the list, and the checks run on their screen rather than in your inbox.

What fails comes back to them, not to you

A certificate that expired last month or a scope that covers the wrong work is refused at upload, with the line that failed named, so the second attempt is theirs to make.

The packet closes

Onboarded is a state, not a feeling. Everything asked for is in, checked and filed, and the first order is no longer waiting on paperwork.

You write the checks into the packet when you define it. Engrama runs them on what the supplier uploads, before it reaches you.

Some of them are a detail a machine can read: the date a certificate runs out, the body that issued it, the company name on the form. Some of them are not. Whether a certification’s scope covers what you are actually buying is a judgment.

You decide whether what arrived is what you needed.

Today, onboarded means somebody said so. The packet lives in an inbox, and the next person to need it rebuilds it.

With Engrama, onboarded is a state with the evidence under it: every document asked for, the checks each one passed, and the date each one stops being true.

An auditor, a customer, a regulator, an insurer, the person you answer to: whoever asks, you open the record instead of building the answer.